What is a W-9?
W-9 is a tax form called Request for Taxpayer Identification Number and Certification.
It is used for:
- Certifying that the vendor has provided the correct taxpayer identification number
- Certifying that the vendor is not subject to backup withholding
- Certifying that the vendor is a US citizen or a US resident alien, partnership, corporation, company, association, estate, or domestic trust permitted to operate in the United States
Where do vendors submit their W-9?
Completed W-9 forms can be mailed to:
Department of Administration & Finance
Attn: Accounts Payable
[Your Department/Division Name]
215 S. Dr. Martin Luther King, Jr. Suite 200
South Bend, IN 46601
574-235-9621
Who has to fill out a W-9?
All vendors paid by the City of South Bend must complete a W-9. The City of South Bend is required by the Internal Revenue Service to obtain these forms.
When does a W-9 need to be filled out?
A W-9 must be filled out and turned into the City of South Bend before payment can be issued.
How do I fill out a W-9?
A PDF version of the W-9 form can be found on the Internal Revenue Service website, along with instructions on filling out the form.