Accounts Payable - Vendor Inquiries

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AF-INQUIRY: Accounts Payable - Vendor Inquiries

Who can I contact with questions?

You can contact the Accounts Payable Department at 574-235-9621.

When are vendors paid?

The City of South Bend processes checks on a weekly basis. Checks are distributed on Tuesdays after they are approved by the Board of Public Works. No checks can be released prior to this approval. The City's payment terms are net 30 days.

How are invoices typically processed?

The invoices are usually sent directly to the department responsible for the purchase. The department reviews and approves the invoice. Once approved, the invoice is sent to the Department of Administration & Finance for secondary approval prior to payment. Once an invoice is approved, the Accounts Payable Department enters the invoice in the accounting software system.

For 311:

Please contact Shannon Fredline, Accounts Payable Supervisor, ext 9621