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Home Repair Contractor Request for Qualifications

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Home Repair Contractor Request for Qualifications

The City of South Bend, Indiana (City) is soliciting responses (Responses) to this Request for Qualifications (RFQ) from qualified roof contractors to serve as Pre-Qualified Contractors for its South Bend Home Repair Program. Responses shall meet the Minimum Specifications and Program Conditions (Requirements) as listed in the RFQ.

The City of South Bend will begin the Home Repair Program in January 2026. It is anticipated that available resources will allow for complete roof repair at up to approximately 50-70 houses as part of the grant program. It is the purpose of this RFQ to establish a registry of pre-qualified contractors who will be notified of opportunities to bid on Home Repair Program work.

Responses, including an application and all supporting documents, shall be submitted electronically to the City of South Bend at homerepair@southbendin.gov. At any point in time following the initial RFQ, a contractor may request to be placed on or deleted from the Registry of Pre-Qualified Contractors.

Successful applications must be completed and meet the minimum specifications established by the City of South Bend. A completed application will include:

  • Contractor Application (available upon request by emailing homerepair@southbendin.gov)
  • Proof of Insurance
  • Verification of Registration with the St Joseph County Building Department
  • Responses should be clearly marked "Home Repair Program Pre-Qualified Contractors RFQ" in the subject line of the email to which you have attached your Response. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email, addressed to homerepair@southbendin.gov.

Contractors can contact homerepair@southbendin.gov with questions about the program or the submission of required documents.

Responses must meet the RFQ Requirements. There is no scoring matrix for this RFQ. All contractors whose Response meet the Requirements will be placed onto the registry of pre-qualified contractors. The City reserves the right to review and audit all documents related to the Response and to request additional information as determined necessary. Failure to comply with the City's request may be deemed grounds for dismissing the Response.


Program Conditions

Successful applicants must agree to the following program conditions:

  • Contractors shall agree to warrant all work, materials, and workmanship for a minimum of one (1) year.
  • Contractors must meet or exceed defined specifications, all minimum standards, manufacturers defined installation instructions, with all work performed being executed in a craftsmanship type of manner.
  • Contractors that are seeking to participate in the program must know that invoices are paid for work after all punch list repairs are complete and a passing final inspection has been performed from the City’s program Inspector and 30 days from when the contractor submits the invoice.
  • The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall comply with permit requirements, including the St. Joseph County / City of South Bend Building Department.
  • Successful applicants shall comply with the City's ordinance and all other federal, state, and local laws and regulations governing nondiscrimination in employment.


Registry of Pre-Qualified Contractors Process

  1. Contractors must submit a completed application and all required documents to be considered for addition to the Registry.
  2. The Registry of Pre-Qualified Contractors will be maintained by the Neighborhood Program Specialist in the Department of Community Investment (DCI).
  3. DCI reserves the right to request additional information from prospective contractors in order to fully evaluate their pre-qualification.
  4. In order to be approved for inclusion on the registry, a contractor must not be under investigation for criminal behavior by any State or Federal Agency.
  5. The City reserves the right to reject any and all applications for Pre-Qualification, and refuse to include a contractor on the Registry if the City determines in its sole discretion that the Contractor lacks sufficient experience, financial strength, or technical expertise to perform the work under the City's Home Repair Program, or has failed to comply with applicable statutes, ordinances, rules and regulations, or has failed to perform their work satisfactorily.
  6. Contractors will be notified if they have been placed on the Registry following staff review of their Response.
  7. The City will issue an RFQ for qualified contractors at least once every six months for the duration of the Home Repair Program. Once a Contractor is added to the Registry, they can remain on it for the duration of the program if the contractor remains in good standing and has complied with all regulations and requirements of the program and grant The City may reach out to Contractors, from time to time, to confirm they are still interested in remaining on the Registry.
  8. At any point in time following the RFQ, a contractor may request to be placed on or deleted from the Registry of Pre-Qualified Contractors. To be added to the Registry, contractors must submit a completed application and all supporting documents as outlined in this RFQ to the City of South Bend, Department of Community Investment.
  9. Contractors on the Registry will be notified of opportunities to bid on the work. It is the responsibility of the contractor to submit a complete bid, by the established deadline, to be considered for the award of a contract. Work will be rewarded to the lowest, responsive and responsible bid. The City reserves the right to limit quoting opportunities based on contractor’s workload and abilities to complete assigned work within the defined contractual guidelines.
  10. If a contractor is accepted on the contractor registry and they have not performed contracted repairs for the City and Neighborhoods Division, the contractor will be considered probationary until the Division deems them to be a responsible regular registered contracting company or firm.
  11. The City reserves the right to remove contractors from the Registry based on non-responsiveness to quoting opportunities, poor or substandard work and craftsmanship, no following contractual guidelines, jobsite and or client conflicts, quality of work, repeated failures of post-work clearance examination, or failure to provide updated information as reasonably requested by the City.